We learn your business
Your services, your pricing, your patch, and exactly how you tell an emergency apart from a quote.
AI Receptionist · HVAC
Stop losing HVAC jobs to voicemail.
An AI receptionist, built and trained on your business, that answers every call 24/7 — qualifies the emergency, books the job, texts you the ones that matter. Set up and managed by the studio. Not another app you have to configure.
The leak
You don't have a marketing problem. You have a ringing-phone problem.
The calls spike on the coldest morning of the year and at 11pm on a Sunday — exactly when you're up a ladder, mid-install, or asleep. The customer with a dead boiler doesn't leave a voicemail. They hang up and ring the next engineer on the list. Most contractors miss anywhere from a third to three-quarters of their inbound calls, and the overwhelming majority of people who hit voicemail never call back.
- After-hours emergencies go straight to a competitor
- You can't quote a job from inside an airing cupboard
- Peak-season call volume buries the one person on the phone
- A full-time receptionist costs more than the calls you're losing — you think
The cost
Put your own numbers in. Watch the money walk out.
No national average. Your phone, your jobs, your maths.
50%
£
Walking out the door / year
£54,600
in jobs you never knew rang
156 lost jobs a year
Assumes a conservative 15% of missed calls were ready-to-book jobs. Adjust the inputs to your reality — the real figure is almost always worse than owners guess.
Watch it work
A call handled while you were on the job.
No sound. No setup. Watch the AI answer, qualify, and book.
Job booked · Confirmation sent · 47 seconds
Takes 45 seconds · No sound needed
How it works
Nothing for you to set up. A receptionist built around how you work.
We build & train it
On your call types, dispatch rules and calendar — running on enterprise-grade voice infrastructure, so it's reliable from day one.
It answers everything
Picks up in seconds, 24/7. Qualifies the caller, books the job, texts you the hot ones, and routes true emergencies to your mobile.
We manage & tune it
Every month, on your real calls. It gets sharper over time. You never touch a dashboard.
The relief
What changes the first cold snap it covers.
The phone stops dragging you off the job. When the temperature drops and every line lights up at once, none of it hits the floor.
The no-heat call gets through
A family with no heat at 9pm in January is recognised as same-day urgent, captured in full, and routed straight to your mobile — not left ringing while you're under a boiler.
The cold-snap spike is handled
When a freeze sends every call in at once, each one is still answered in seconds, qualified and booked — instead of half of them hitting voicemail and ringing the next firm.
Install quotes don't slip away
The new-boiler enquiry that called while you were on a roof gets its details taken and a callback booked — so a four-figure job isn't lost to whoever happened to pick up.
It knows HVAC
Trained on your services, your pricing and your patch — it tells a no-heat emergency from a service quote, because it was built around your business.
The deal
We prove the money before you pay a penny.
Send your numbers and you'll get a free missed-call diagnostic back — what the silence is costing you across a season, what catching those calls is worth, and whether the maths even justifies doing this. If it doesn't, you'll hear that straight, handed to you personally by the studio that would build it.
Straight answers
What HVAC owners ask before they commit.
How much does an AI receptionist for an HVAC company cost?
It pays for itself on the first job or two it catches — and across a peak-season week of missed calls, that adds up fast. There's a one-time setup to build and train it, then a monthly fee to run and tune it, sized to your call volume.
Does it sound robotic?
No. Modern voice AI holds a natural two-way conversation and picks up in seconds. It's upfront that it's an assistant if a caller asks, and it hands off to you for anything it can't handle.
Will it handle emergency calls?
Yes. It's trained to recognise urgency — no heat, no hot water, a leak — prioritise it, capture the details, and route a genuine emergency straight to your mobile while logging everything.
Will it actually book jobs, or just take messages?
It books. It qualifies the caller, checks your calendar, and drops a confirmed job straight in — then texts you the details. You come off a job to booked work, not a stack of people to call back.
Can it book into my calendar?
Yes. It books confirmed jobs straight into your calendar or CRM and texts you the details, so work is captured without you ever touching the phone.
How long does setup take?
Days, not months. We build and train it on your services, pricing and dispatch rules, you review it, and we go live.
Every day you wait, the phone keeps ringing out.
Find out what your missed calls are actually costing you. Free, and we hand it back personally.